Naboo for Procurement · How much is unmanaged Meetings & Events really costing you?

01 · The overspend

The same £10,000 event. A £2,590 gap.

Two invoices for the same need. Here is where the difference comes from.

Booked directOff-process

£11,000

all-in, for a £10,000 need

Non-negotiated price
New supplier to onboard
Deposit 80 days before the event
Supplier T&Cs signed locally

Process cost: 1.5 suppliers × £500 = £750 · deposit 80 days before the event vs. payment 45 days after.

With NabooUnder control

£8,410

Negotiated savings · on quotes

Negotiated price on every booking−£1,500
Cash back & volume discounts−£150
Waived cancellation penalties−£50

Cost avoidance · supplier onboarding

No supplier to onboard−£750

Working-capital value · payment terms

Payment 125 days later−£140

Total saved−£2,590

Illustrative example based on averages observed by Naboo. It combines negotiated savings (price, rebates, avoided cancellation penalties), cost avoidance (supplier onboarding) and working-capital value (payment terms). Results vary depending on your spend scope.

The difference represents 26% of the event budget. It's a weighted average across Naboo events, 80% of which are under £10,000.

Simulator

How much are you leaving on the table?

Annual Meetings & Events spend£500,000

Number of events per year80

Estimated value per year

£128,000

26%of your spend

Estimate based on Naboo averages.

Negotiated savings: £75,000
Cost avoidance: £48,000
Working-capital value: £5,000

Get your real figure

Book a meeting with a Procurement Advisor to calculate it with your own data.

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The problem

An unmanaged category. An immediate savings lever.

What CPOs of large listed groups tell us about their Meetings & Events spend.

£500–1,000

per supplier, per year

Onboarding and upkeep in your vendor base. 1.5 new suppliers per event on average, often used only once.

1.1%

of spend lost to cancellation penalties

Supplier T&Cs signed locally, outside the Procurement process. Through Naboo: 0.6%, with standardised MSA terms.

15%

in missed savings opportunities

Without consolidated spend and negotiated benchmarks, savings are difficult to identify and capture consistently. Nobody measures the savings or cost avoidance on this category.

Naboo survey of 88 CPOs, September 2026.

02 · The offer

The offer

A single Vendor of Record
working for your Procurement team.

Six Procurement challenges, one answer. Pick the one that matters to you.

15%

negotiated savings on average

Between first and final quote, on every booking.

−90%

process cost

One contract, one PO, one consolidated invoice. Up to 90% lower process cost.

+125 days

of cash flow

We pay suppliers within 7 to 15 days, but you pay us on your own terms, within 45-60 days.

100%

of bookings made through Naboo follow your defined Procurement rules

Standardised T&Cs, cancellation terms visible before signing, GDPR and DPA in place.

1 single platform

by entity, event type, supplier

All spend live in the Control Tower: by entity, event type, supplier.

CSR

criteria built into sourcing

CSR criteria in sourcing, local suppliers, footprint of every event.

01 / 06 · Quality & savings

15%

negotiated savings on average

Between first and final quote, on every booking.

03 · Risk & compliance

Nobody vets a venue for a simple dinner.

Switch to see what changes when the event goes through Naboo.

Compliance Off-process

Supplier standards Not verified

Duty of care Teams not located

Payments Up to 10, their terms

Visibility Invoices, months later

Status

Off-process

0/5 criteria covered

Results

What our clients see after 6 to 12 months.

Across our clients under contract.

2025 savings

15%

between first and last quote

Process cost

−90%

accounts, invoices, payments

NPS

86

satisfaction of employees who organise events with Naboo

Compliance

100%

of bookings made through Naboo follow your Event policy

In their words

Procurement view

“Closing event supplier accounts seemed radical: one line in the policy was enough. Today, 90% of our M&E spend is under control and we save 25%.”

Head of Indirect Procurement

CAC 40 services group

Laure Pechmalbec
Category Manager Marketing & Communication, Arkema

FAQ

Frequently asked questions

Do my teams need to change their habits?

Very little. Your teams keep choosing their venues and suppliers, they simply book through Naboo. Naboo handles contracting, payment and invoicing.

How is the 26% calculated?

+26% is the weighted average across Naboo events, by event size: the mean, not a worst case. It combines negotiated savings, cost avoidance and working-capital value. The Overspend section shows the breakdown for a typical £10,000 event.

Is it compatible with our ERP?

Yes: one contract, one PO and one consolidated invoice in your ERP's format. No new supplier account to create.

Does the assessment commit us to anything?

No. It's free and with no commitment: you leave with the number.